Successful Music Studio Bookkeeping -- NOW AVAILABLE!

Ready to get your books in order, literally? I’m an organizing guru with my books for my studio and I’m sharing all my secrets and in this mini course. Get access to the same templates I’ve been using for years that are easily customizable and duplicatable, year after year and student after student.

What you get:

I walk you through how to organize your studio folder right from the get go!

Lesson Summary (What I call invoices) for single and multiple students, and how to print and send it to your students (Set for every month of the year)

Payment Receipt (with attendance log) (for every month of the year and a yearly summary)

Total Money Earned sheet so you can see in one place, how much you’re earning, gross and net each month and for the whole year across your entire studio (Along with a year by year summary to watch your business grow!)

Tax Expense report

Inventory Acquisition, Lending library, Sale log

Plus 2 bonus!

Each sheet is designed to look simple yet professional, good enough to send to any student, and to be used as official documents come tax season. All formulas included, so all you have to do is just enter in the appropriate information and it’s done.

Tutorial videos included for every sheet on how to customize, use, save and print.

Templates for both Apple iOS Numbers and Windows EXCEL.

Happy Teaching!

Halloween Week Lesson Plan

October is one of our fun months in the studio where the room decor changes/add in Halloween decorations and the magical candy bowl appears, (you can read about that here). The beginning of the month each student starts to learn a Halloween specific song that we work through over the 4 weeks, I have a collection of Halloween books and various levels of sheet music that I call “community music” where the student will borrow it and bring it back at the end of the month. I use the Inventory Acquisition, sales and loan log to keep track of who has what music.

Each year in my studio, we have what we call HALLOWEEN WEEK! Halloween week is a special week where the students are encouraged to dress up in their Halloween Costume, I wear mine as well, but we focus the lesson completely what truly makes Halloween, Halloween…THE MUSIC!

I consider it a throw away lesson where we don’t go over anything new in their lesson books but focus solely on musical examples, playing different songs either over Youtube (youtube kids has great little kid appropriate songs that are fun to listen to that aren’t scary) , the origin of Halloween music, sounds, chords, and so forth. This works great and fills in easily for my 30 minute lessons.

Students that have longer lessons we also sightread and start working through 1-2 Intermediate Halloween pieces.

For my advance 60-90 minute lessons students read through Saint-Saëns - Danse Macabre or Macdowell Witches Dance.

Each student also gets a treat to take home. This year, I’m making these Monster Rice Crispy Treats.

SECRET: Discuss with each parent ahead of October to see if they are okay with their child learning Halloween songs. Have a book with Thanksgiving themed songs just in case.

Use this template to make a flyer / poster to hand out or send your student family to remind them about Halloween Week!

Make Holidays Count In Your Studio!

Never underestimate the power of incentivizing! Mid September I had one student asking when I will start putting the Halloween candy bowl out? It’s funny, because kids remember the smallest details. And while it’s just something super small and just for a month (also December with various candy cane flavors) the students ALL LOOK FORWARD to earning that piece of candy after their lesson.

So, use the holidays to help drive incentives when you can. Make is special for the kids and they will come back each and every week excited, or have something to look forward to each and every holiday.

Don’t break the bank, just keep it super simple, but PLAN AHEAD. (It’s near October and I’m already thinking about a little something for the students for Christmas.)

Holiday treat ideas that we have in my studio:

Halloween: Candy basket, let them pick it out BEFORE lesson so that a) they don’t forget to grab it before they leave b) they have that candy staring them in the face and it helps them stay focused more during lessons.

Thanksgiving: Turkey gift, you can make little homemade treats, I make these turkey cookies. Don’t feel like you have to make a whole plate for the whole family. It can be just a single treat just for your student.

Christmas: Candy Cane plate. I also plan a Christmas gift for each student. In our house I have hidden horns and pianos on my tree and add to it year after year. I’ve started this for my students. They each get an ornament for their tree (year after year students can start collecting an assortment of ornaments for their own music themed tree) Or any gift, big or small. Remember to track all purchases for your expense report in your Bookkeeping

Valentines: Heart Cookies. I like to make a big batch of sugar cookies. And because they are easier to make as a batch, each family will get a plate of cookies.

Easter: Little mini Easter baskets, and fill with candy. Super simple and low cost.

Happy Teaching!

Successful Music Studio Bookkeeping Mini Course

It's time to get excited! With covid, and 3 kids at home (feels like forever), development, of this course has been delayed...But no more! Kids are finally back in school and I'm hard at work again! 

Because it's been so long, I've decided to drop a new mini course soon. The one I've been asked for the most...

Successful Music Studio BOOKKEEPING! It’s my next mini course with access to the bookkeeping templates I've been using for since I started teaching (improved along the way!). 
 

In this mini course you’ll get access to the templates I created to help make my bookkeeping simple and duplicatable year after year and student after student.

Templates Included in both iOS and Windows compatible:

• Monthly Lesson Summary, for single and multi-student families (including completed formulas)

• Payment Receipts used for each student with Attendance tracking log (including formulas)

• Tax Expense Report

• Gross and Net Yearly Income Tracking Sheet

• Studio Inventory Tracking Sheet

BONUS:

• Gig Earnings Log (to track additional income)

• Business Childcare Log (because being a mom with 3 kids, my own business, sometimes we need to have help!)

Each template includes a tutorial video to walk you through how to customize the template to fit your studio and needs.

Are you excited for this? Is this something you need? Drop a comment and let me know! Also be sure to get on the mailing list so you’re in the know when this course launches HERE!

For now, you can continue to browse the site! You can get your studio started on the right foot with our Customizable Private Music Studio Policies. Check out more blog posts Successful Private Music Studio Secrets Blog, or head back to HOME.

Happy Teaching!

Revamp Your Business Model: Unleashing The Power Of Innovation

Your business, your way! Teaching private music lessons is already an atypical job, but you can take it further and truly mold your business to fit your life best. If you haven’t already, check out this post about 7 Strategies for Building a Music Studio Business Model that sets you apart from the Competition to get started on developing your business model. But lets talk about how you can be more innovated!

1) Offer online private lessons. Online lessons are more common now, because of the recent events that have taken place in our wold. But many teachers have opted to only teach online because it worked for them. Check out the 5 tips I share here on How To Transition To Online Teaching to get you started.

2) Offer group lessons. This is perfect for guitar, piano and violin, but really there is no limit on which instrument you can do this with. Just to give an idea of how it would work, group lesson held weekly for a class of 5 at $100/month per student, is $500 for just one 30-60 minute lesson a week. If you can teach 3 days a week for a total of 6 hours a week (6 - 1 hour lessons), I’ll let you do the math. The goal would be to find enough students to fill each class slot. (🎶 homeschoolers)

3) Offer online studies. This is kind of taking group lessons online, but really, you record a lesson a week and create a website for people interested to subscribe to weekly lessons or tutorials. (🎶 like Patreon) Classes would be like: how to read treble clef, and another for how to read bass clef. Basic lessons but provided weekly to wide range of people.

4) Workshop/Masterclass Clinician/Group teacher. Reach out to the local schools and let the music teacher know that you are available to host a masterclass for your specific instrument to help their students. Or host a workshop at a senior center to help them learn a new instrument. You’ll have to work out details or your hourly rate with whomever you work with but this is a different approach.

Happy Teaching!

xo, Becky