Making The Jump To Accepting Online Tuition Payments | Setting up your Business Invoices on PayPal

Have you been thinking about moving moving to more online practices? From sending out Welcome Packet emails instead of through snail mail, or monthly tuition emails, or even start accepting online payments for tuition online.

I recently l made the switch to accept payments via PayPal and let me tell you, IT HAS BEEN AMAZING! No more awkward face to face “I haven’t received tuition for the month” conversations because you can just send a “REMINDER” through PayPal. Plus you can create a template for invoices and all you do is plug in the address of who it’s to, amount, and I include a copy of the lesson summary I make as well, set a due by date and off it goes! And I’m getting all my student’s tuitions paid on time, easily!

Plus with the REPORTS it made our taxes so easy because it separated out income, outcome and even our fees, yes fees, a portion of your income will be used to pay PayPal, but you can take that information to your tax expert to have them enter it into your taxes and deductions.

Let me walk you through.

First you must set it up as a business account, because you are running a business.

Once it’s set up as a business you can set up your invoices. Click CREATE INVOICE in the left sidebar or under the drop down list of TOOLS—> Invoices—>Create Invoice.

Add your logo and business information. And save as template. I personally use the Amount only template.

Add reference information (i.e. May Tuition)

Add due date

TYPE: Services

BILL TO: Add your students information, and once you enter it once you just have to pull their info from the address book and you are good to go!

For the description portion I only use Description and Amount. That’s it look at my example below:

Then ATTACH FILE: This is where I attach my official lesson summary PDF for the individual student.

Preview, and if everything looks okay, SEND!

Also with the new Paypal.me option for those parents that still prefer to pay by check and I’m sending their monthly lesson summary via email, I have been including a link option to my paypal.me page as an option for them to just click the link and pay or still pay by check. But they have an easy option to pay online without having an invoice pre made for them.

I’ve been loving the simplicity of receiving the tuition online, and the whole process is documented easily and done!

Happy Teaching!

xo, Becky

The Ultimate Guide to Starting a Successful Music Studio Business: Top Tips and Tricks for Aspiring Entrepreneurs

Are you an aspiring entrepreneur looking to start a successful music studio business? Look no further, because I have compiled the ultimate guide for you!

One of the first things you'll need is a well-designed website, but don't worry if you're not tech-savvy. You can find easy to follow websites like webs.com to help you get started quickly and easy. This is the easiest way to get word of mouth out there via Facebook or Instagram to be able to link back to your site for the potential student family to learn more about you. You can view my website www.beckysmusicstudio.com to get an idea of how you can set up your site.

Next, consider what services you'll offer. Private music lessons are always in demand, but how do you stand out from the competition? (you can check out this post here for some times I share on standing out from the competition) One way is to create a welcoming and comfortable atmosphere in your music studio.

Additionally, you can offer unique services, like songwriting workshops, music theory workshops or recording sessions, to attract more customers.

Marketing your business is also crucial for success. Social media platforms like Instagram and Facebook are great for promoting your music studio and engaging with potential customers. You can also offer promotions, like free trial lessons or referral discounts, to entice new clients. But the key is to TALK ABOUT YOUR BUSINESS!

Starting a music studio business can be challenging, but by following these top tips and tricks, you can increase your chances of success. With hard work and dedication, your music studio can become the go-to place for aspiring musicians in your community! If you want more help in getting your studio started, don’t forget to check out our mini courses, build your own ironclad policy with our customizable and DONE FOR YOUR Studio Policy Template or our Bookkeeping Powerhouse course to help you keep track of the backend of your business!

Happy Teaching!

Turn Your Fun Habit Into A Side Hustle or Business

I perform on the French Horn with our local symphonic band in our town. It’s a great way for me to continue my education in band music but also develop my talents and perform regularly. It’s an 80 piece ensemble filled with so many talented musicians. We are all adults and have other things we do during the week. But, a majority of the people in the band, don’t teach lessons, or have never taught lessons. I get it. Not every one wants to be a teacher, but when I talk to some of the musicians and they are either retired, in between jobs, or struggling to like their current job, or just looking for something more to do with their life (hello stay at home moms!), the first t thing I asked them was, “have you thought about teaching?” Most of them think I’m crazy, but honestly, we need more teachers out there.

Have you ever thought about teaching? It’s a great way to add a little supplemental income or if you are wanting to go in full time, you can make it work. The key though…START! Here’s some secrets to get you started!

1) Decide what levels you feel comfortable teaching through. Most anyone with an intermediate based or higher piano skill can teach beginning piano.

2) Decide what books you plan to use. I personally have been using the Faber & Faber Piano Adventures. But my son, who is with another piano teacher uses the Piano Town books.

3) Decide how many days you want to teach and the time available that you can and that will determine how many students you can teach. If you can teach 2 days a week for 2 hours each day, that’s 4 students with 30 minute lessons! (If your lessons are between $80-$100 / month then that’s an extra $320-$400, teaching just 4 hours a week.)

4) You don’t have to teach from your house, you can be a traveling teacher (plan time between lessons to drive to the next location.) Or rent a space at a local music store or check with other venues that might be available like in a church or other spaces.

5) Place up some advertisement at local stores or talk to friends to spread the word. Then get teaching.

🌟 Create a professional atmosphere from the start with one of our ironclad Music Studio Policies where we go over tuition costs, and how to answer all the questions a parent will have before they start working with you and make sure you have all the backend bookkeeping tools and templates to help you stay organized in your new business with our Bookkeeping Powerhouse Kit.

In the end, you won’t know unless you try! And if you feel like, “man, I just need more help getting this started”…my Successful Private Music Studios Strategies 12 Week Online Course is going to be your answer! Coming soon!! So make sure you get on our mailing list because everything you need to build, grow, run, and create a successful and THRIVING private music studio is INCLUDED in the course!

Happy Teaching,

xo Becky

Holiday Recitals And How To Squeeze Them In During The Busiest Time of The Year

The holidays are quickly approaching, and you want to showcase your student’s hard work! GREAT! But, how do you make time in your and all your student’s families for a recital?

1. GET A LOCATION NOW! Start calling around at churches , or facilities asking what is available before you set a date. Or if you already know a date ask specifically for that date.

2. Be flexible on TIME OF DAY. Sometimes most families have an easier time with midday recitals when they have other activities during the evening.

3. Use the opportunity to do community service. With Covid, this might not be possible, but for the future, other locations that you can perform are: Retirement or Senior Centers, Malls, Even at the Hospital. You have to get prior permission and there might be other rules attached, but I consider this a Community Service project as a way to give back to the community.

4. Pick an odd day. Wednesdays and Thursdays seem to be an odd day for many activities and often don’t have a conflict. So try these days instead of a typical Friday or Saturday.

5. Try to notify your parents AS SOON AS YOU HAVE YOUR RECITAL DATE. And know, that someone might not be able to participate, and that’s okay, it happens. Life is busy at the holidays. goal is to be as early as possible with notifying so they have enough time to put you on their calendar before it fills up over the next month.

6. Last tip: AIM TO KEEP YOUR RECITAL SHORT! 1-2 songs most, and let the parent’s know you would like to keep it short. Don’t go overboard with the recital. Just some holiday favorites, to show off the progress of your students.

Happy Teaching!

Becky

Private Music Lessons Practicing Incentives

Do you struggle getting your students to practice? The best way to help your students want to practice is through incentivizing. Give them a challenge and see what they do with it. Kids love to be challenged and when you make the reward SWEET they are more than likely going to do whatever they can to practice.

In my studio we have the 75 Days of Practicing Challenge in the spring. It really is a way ensure that they practice their recital songs. But really, everyone should reach the 75 days of practicing. The challenge is when they practice for more that 75 days.

75 Days Of Practicing Rules:

• 15 week challenge (kids are already required to practice 5 days a week anyways)

• At least 10 min practicing a day for it to count for a sticker

• Reward for practicing 75 days (5 days a week for 15 weeks): Studio T-shirt (your student becomes a walking advertiser for your studio!)

• Reward for practicing 90 days (6 days a week for 15 weeks): Studio T-shirt, candy bar of choice

• Reward for practicing 103 days ( 7 days a week for 15 weeks): Studio T-shirt, candy bar of choice, bag of candy

• Entire studio reaches 100 Days of practicing: Pizza party at Spring Recital

• Entire Studio reaches 103 Days of Practicing: Pizza party and Ice Cream Party at Spring Recital!

There are plenty of other challenges or practicing programs you can do for your students but for us this has been the way to go! Comment below what practicing challenges that you have thought about or done in your studio!

Happy Teaching!

xo, Becky